How to Apply OEC Certificate in Hong Kong

To ensure that OFWs in Hong Kong can secure their Overseas Employment Certificate (OEC) before going home to the Philippines for vacation and returning to work abroad, follow the guidelines below. How to Apply OEC Certificate in Hong Kong

  1. Determine the nearest Philippine Consulate or Embassy: Locate the Philippine Consulate or Embassy in Hong Kong. You can visit their official website or contact them directly for information on OEC application procedures.
  2. Gather the required documents: Prepare the necessary documents for the OEC application. These typically include:
    • Valid passport
    • Valid work visa or employment contract
    • Proof of employment, such as an employment contract or certificate of employment
    • Proof of Philippine Overseas and Employment Administration (POEA) registration
  3. Set an appointment: Some Philippine Consulates or Embassies require applicants to schedule an appointment for OEC processing. Check their website or contact them to determine if an appointment is necessary and how to schedule one.
  4. Attend the appointment: On the scheduled date and time, go to the Philippine Consulate or Embassy for your appointment. Bring all the required documents and any additional documents or fees specified by the Consulate or Embassy.
  5. OEC processing and payment: Submit your documents to the designated personnel for OEC processing. Pay any applicable fees, which may vary depending on your specific situation and the policies of the Consulate or Embassy.
  6. Attend the pre-departure orientation seminar (PDOS): Some Consulates or Embassies may require attending a PDOS before issuing the OEC. This seminar provides important information for OFWs about their rights, responsibilities, and overall working conditions abroad.
  7. Receive your OEC: Once your documents have been processed and approved, you will receive your OEC. Make sure to keep the OEC in a safe place as you will need to present it to Philippine immigration officers when leaving the country.

How to Apply OEC Certificate in Hong Kong

OFWs in Hong Kong need to secure a valid OEC each time they go on vacation to the Philippines and return to work abroad. The OEC confirms the legality of your work abroad and ensures proper documentation with POEA. By following these guidelines and complying with the requirements, you can obtain your OEC smoothly and continue or extend your employment contract abroad.

Requirements

To apply for an Overseas Employment Certificate (OEC) in Hong Kong as an Overseas Filipino Worker (OFW) vacationing in the Philippines, you need to comply with the following requirements:

  1. Two copies of the printed POPS-BaM Appointment form: This form can be obtained from the Philippine Overseas Labor Office (POLO) in Hong Kong. Make sure to print two copies of the form.
  2. POLO Verified Employment Contract: You need to present a verified copy of your employment contract, which should be authenticated by POLO in Hong Kong.
  3. Two copies of a valid Working Visa or Employment Visa: Provide two photocopies of your valid working visa or employment visa for Hong Kong.
  4. Official receipt of OWWA Membership: Show the official receipt indicating your membership with the Overseas Workers Welfare Administration (OWWA).
  5. Supplied Information Sheet: Fill out the supplied information sheet completely and accurately. This form can be obtained from the Philippine Consulate General in Hong Kong or from POLO.
  6. Authorization Letter (For Representative): If you are unable to apply in person, you can provide an authorization letter authorizing a representative to process your OEC application on your behalf. Make sure to include your representative’s name and a photocopy of their identification document.
  7. Original and two photocopies of Passport: Bring your original passport, along with two photocopies of the passport pages containing your personal information and the page with the Hong Kong visa. Your passport should have at least six months validity before the date of departure.
  8. Photocopy of Confirmed 2-way Airline Ticket: Submit a photocopy of your confirmed round-trip airline ticket showing your intended travel dates.

Please note that the requirements mentioned above are based on general information and may be subject to change. It is always advisable to contact the Philippine Consulate General or POLO in Hong Kong for the most up-to-date and accurate information regarding the application process for the OEC.

Additional Documents

“However, if the applicant does not have a POLO-verified employment contract, please submit the following document for employment contract verification, which is necessary for the issuance of the OEC (Overseas Employment Certificate).”

For Domestic Workers

If the worker will renew a contract or change of employer, present the following:

To process the 2-sets of the Original Standard Employment Contract, you will need to provide:

  1. Copy of the Employer’s HK ID containing the contact number on the same page.
  2. Copy of the Domestic Worker’s HK ID containing the contact number on the same page.
  3. Original and photocopy of the Domestic Worker’s Passport.
  4. Printed copy of the New Employment E-Visa.
  5. Duly accomplished OWWA OFW Information Sheet (For Representative).

Please note that these documents are required for the processing of the Original Standard Employment Contract. Make sure to provide both the original and photocopies of the necessary documents for submission.

For Professional/ Skilled Workers

If the worker doesn’t have an existing record in the POEA database or changed employer on-site, present the following:

  • photocopy of Appropriate Visa
  • photocopy of Passport with at least 6-months validity
  • Proof of Employment
  • original and 2-photocopies of Certificate of Employment
  • Company-issued ID
  •  Payslip
  • original and 2-photocopies of the Employment Contract
  • photocopy of Business Registration or Company Profile

Processing Fees

The following are the applicable fees to pay to get your OEC:

  • OEC processing fee of HK$ 20.00
  • OWWA membership fee of HK$ 196.00
  • Verification of Contract fee of HK$ 80.00 (For Domestic Workers) and HK$ 160.00 (For Professional/ Skilled Workers)

Qualifications

The Overseas Employment Certificate (OEC) serves as a clearance pass for Overseas Filipino Workers (OFWs). Its purpose is to ensure that OFWs can avail themselves of the benefits and programs provided by the Philippine government, including exemptions from travel tax and terminal fees. Consequently, the issuance of OEC is limited to the following qualified individuals by the POEA (Philippine Overseas Employment Administration) and POLO (Philippine Overseas Labor Office) offices:

  1. OFWs who have obtained employment directly from an overseas employer or sponsor.
  2. OFWs who have been hired through a recruitment agency.
  3. OFWs who have been hired through the Government Placement Branch (GBP) of the POEA.
  4. OFWs with existing records in the POEA database who are returning to the same job site after vacationing, provided they have an employment contract or working visa.
  5. OFWs with existing records in the POEA database who are returning to the same employer but at a different job site.
  6. OFWs without records in the POEA database who are changing employers in Hong Kong.

These are the specific categories of OFWs eligible to obtain an OEC from the POEA and POLO offices.

How to Book an OEC Appointment in POLO Hong Kong

For overseas Filipino workers (OFWs) who are not eligible for OEC exemption or are not Balik Manggagawa, it is necessary to obtain their OEC (Overseas Employment Certificate) at the POLO (Philippine Overseas Labor Office) Hong Kong office. To apply for an OEC, you will need to schedule an appointment through the new online appointment system called POPS-BaM. To book an appointment with the POLO Hong Kong office, OFWs are required to have an e-Registration account on POPS-BaM.

Moreover, it is important to have a POLO-verified Employment Contract and an active membership status with OWWA (Overseas Workers Welfare Administration) as these are prerequisites for obtaining an OEC. If you do not have a POPS-BaM account yet, you can follow the steps below:

  1. Visit the POPS-BaM website (provide the website URL here).
  2. Look for the registration section and click on “Create Account” or a similar option.
  3. Fill in the required personal information, such as your name, contact details, and email address.
  4. Create a username and password for your POPS-BaM account.
  5. Once you have successfully registered, log in to your account using the provided username and password.
  6. Navigate to the appointment booking section and select “OEC Appointment.”
  7. Choose the POLO Hong Kong office as your preferred location for obtaining the OEC.
  8. Select a convenient date and time for your appointment from the available options.
  9. Confirm your appointment details and submit your booking.
  10. Make sure to note down the appointment details for reference.

By following these steps and securing your OEC appointment through the POPS-BaM system, you will be able to obtain your OEC at the POLO Hong Kong office. Remember to have a valid POLO-verified Employment Contract and an active OWWA membership status before your appointment.

How to Register on POPS-BaM (For New Users)

  1. Visit the POEA Online Services Portal/POPS-BaM website.
  2. Click on “Let’s Go” and proceed to register on the e-Registration section.
  3. Check the box that says “I Accept the Terms of Use.”
  4. Fill out all the necessary details in the registration form and click on “Register.”
  5. Go to the email address you used to register on POPS-BaM and find the email that contains the Temporary Password provided.
  6. Return to the POPS-BaM website and log in using the Temporary Password.
  7. Once logged in, you will be directed to your dashboard. On the left-hand side, click on “My Profile.”
  8. Enter all the required details in the profile section.
  9. Double-check all the information you have provided and click on “Update Profile” to save the changes.
  10. Fill out your Identification Details, such as your passport number, date of birth, etc.
  11. Enter the details of your Beneficiary, if applicable.
  12. Upload a Profile Picture and a copy of your Passport to complete the setup of your account.

These steps should guide you through the process of setting up your account on the POEA Online Services Portal/POPS-BaM website.

How to book an OEC Appointment in POPS-BaM”

To book an OEC (Overseas Employment Certificate) appointment using the POPS-BaM (Philippine Overseas Employment Administration Online Processing System-Balik Manggagawa) website, please follow these steps:

  1. If you already have a POPS-BaM account, you can proceed to nook an OEC with the POLO (Philippine Overseas Labor Office) Hong Kong office. If you have an old BM (Balik Manggagawa) account, you can transfer your account to the POPS-BaM website. To do this, go to the POEA (Philippine Overseas Employment Administration) Helpdesk section and click on “Transfer Old BM records” among the options to update your POPS-BaM profile information.
  2. Visit the POEA Online Services Portal or the POPS-BaM website.
  3. Click on “Let’s Go” and log in on the e-Registration section.
  4. On the right side of the dashboard, locate “My Links” and click on “Balik Manggagawa” followed by “Next.”
  5. If you have an incomplete account, you will need to provide the list of lacking data to continue.
  6. Input your flight date and click on “Next.”
  7. If you are not a Balik Manggagawa or not returning to the same employer, answer “No” to the question to proceed with the booking.
  8. Update the necessary details on your contract and click on “Submit.”
  9. Choose a processing site from the available options and click on “Next.”
  10. Finally, take a screenshot or print your confirmed appointment schedule for reference.

Please note that these steps are based on the provided information and may be subject to change. It is advisable to refer to the official POEA website or contact the POEA directly for the most accurate and up-to-date instructions.

How to Apply for OEC in POLO Hong Kong

Before heading to the POLO Hong Kong office, make sure you have a confirmed appointment schedule. Also, bring all the necessary documents and be prepared to pay the applicable fees for your application.

Please note that if you are an OFW returning to Hong Kong with a different employer or if you have changed employers, you will need to apply for an on-site OEC (Overseas Employment Certificate). However, if you arrived in Hong Kong with a tourist or visit visa and then converted it to a work visa, the POLO Hong Kong office will not issue an OEC to you.

In such cases, you should apply for the OEC at the POEA (Philippine Overseas Employment Administration) offices in the Philippines to ensure proper documentation in their database. The POLO Hong Kong office will only verify your employment contract, as it is a requirement for the OEC application in the Philippines.

To apply for an OEC at the POLO Hong Kong office, follow the steps below:

  1. Visit the POLO Hong Kong office on the day of your appointment.
  2. Proceed to the OEC booth and obtain an OFW Information Sheet. Fill out all the required fields.
  3. Return to the same counter and present your requirements for verification.
  4. Pay the applicable fees.

Review the details of your OEC before leaving and make sure you have four copies, one for each of the following:

  • Airline
  • Labor Assistance Center (LAC) Counter
  • Terminal Fee Counter (At the Airport)
  • Immigration Counter (OFWs copy)

Furthermore, according to the Philippine Consulate General (P CG) website, the OEC issuance takes place on the following:

PCG
9:00 am – 4:00 pm, Monday-Thursday
14/F United Centre, 95 Queensway, Admiralty, HK

Bayanihan Center
9:00 am – 4:00 pm, Sunday
Kennedy Town, Hong Kong

How to Get OEC Online in Hong Kong

To avail of OEC exemption and secure it online, Balik Manggagawa or workers returning to the same employer and job site can follow these steps:

  1. Visit the POEA Online Services Portal or the POPS-BaM website.
  2. Click on “Let’s Go” and log in to the e-Registration section.
  3. Under “My Links,” click on “Balik Manggagawa.”
  4. If a list of missing data appears, provide the required information to proceed.
  5. Enter your Flight Date and click “Next.”
  6. Answer “Yes” to verify that you are a Balik Manggagawa or returning to the same employer and job site.
  7. Afterward, you can print your OEC online. Remember to request your OEC within 60 days of your return flight date.

It’s important to note that these instructions are based on the information available up until my knowledge cutoff in September 2021. It’s recommended to visit the official POEA website or contact them directly for the most up-to-date and accurate information regarding the process.

HOW TO GET HONGKONG OEC APPOINTMENT THROUGH ONLINE 2022

As mentioned in the video, certain Overseas Filipino Workers (OFWs) are unable to obtain their Overseas Employment Certificate (OEC) online. This includes individuals who have changed employers or job sites. The video also provided a demonstration of how to register for a POPS-BaM account and schedule an OEC appointment. Consequently, OFWs can make bookings to guarantee the issuance of their OEC.

Frequently Asked Questions

Please check out these common questions about the POLO office in Hong Kong and the OEC Certificate:

1. How can I get an OEC exemption in Hong Kong?

You can get an OEC exemption in Hong Kong via the POPS-BaM website if you’re a Balik Mnangagwa.

2. How can I book an OEC appointment online?

  1. Register an account on POPS-BaM (Philippine Overseas Employment Administration Online Processing System-Balik-Manggagawa). You can visit their official website to create an account.
  2. Once you have successfully registered, log in to your POPS-BaM account using your username and password.
  3. Complete your account details by providing the required information such as your personal information, employment details, and other relevant information.
  4. After completing your account details, navigate to the appointment booking section or tab. This is usually found in the main menu or dashboard of your POPS-BaM account.
  5. Select the desired date and time for your OEC appointment. Make sure to choose an available slot that suits your schedule.
  6. Confirm your appointment details and review them for accuracy. Double-check all the information before finalizing the booking.
  7. Once you are satisfied with the appointment details, submit your booking request. The system will usually generate a confirmation message or reference number for your appointment.
  8. Take note of the confirmation message or reference number as you may need it for future reference or inquiries.

By following these steps, you can book an OEC appointment online using the POPS-BaM platform. Remember to keep track of your appointments and arrive on time to complete the necessary processes for your overseas employment.

3. Can I get OEC in Hong Kong without an appointment?

An OEC appointment is necessary for OEC issuance in all POLO offices.

4. Can I get OEC at the airport?

OFWs can get OEC at the airport if on emergency leave or have confirmed flight bookings.

5. How long is OEC valid?

OEC is only valid for 60 days.

6. How much is the OEC fee in Hong Kong?

The OEC fee in Hong Kong is HK$ 20.00.

7. Can I get OEC without OWWA membership?

No, since an active OWWA membership status is necessary for OEC issuance.

Summary

To summarize, Overseas Filipino Workers (OFWs) in Hong Kong have the option to apply for an Overseas Employment Certificate (OEC) at the Philippine Overseas Labor Office (POLO) if they plan to take a vacation in the Philippines for less than 60 days. However, if the OFW does not intend to visit the Philippines within that timeframe, they should obtain an OEC in the Philippines before returning to Hong Kong to ensure its validity.

Moreover, OFWs who possess an OEC can benefit from exemptions on terminal fees and travel tax. Therefore, it is important to apply for an OEC to take advantage of these privileges.

Please note that the information provided here is based on the knowledge available up until September 2021, and it’s always advisable to consult the relevant authorities or check for any updated guidelines or requirements regarding OEC for OFWs in Hong Kong.

Contact Details

POLO Hong Kong
Operating Hours: 9:00 am – 4:00 pm, Sunday to Thursday
Postal Address: 2902 29/F, United Centre, 95 Queensway, Admiralty
POLO Hotline Number: (+852) 5529 1880
Telephone Number: (+852) 2866 0640Email: info@polo-hk.com
Website: https://polo-hongkong.com/
Facebook Page:https://facebook.com/POLOHONGKONGSAR/

Google Map Location

Google Map Location

Here’s the location of the POLO-OWWA Hong Kong office:

Google Map Location hongkong

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