As an employer, keep in mind that whenever you hire a new employee, you are required to update the following government agency.How to Report New Employee to BIR, SSS, Philhealth and Pag-ibig?
- Bureau of Internal Revenue (BIR)
- Social Security System (SSS)
- Philhealth Health Insurance Corporation (PHIC)
- Home Development Mutual Fund (HDMF)These are the necessary steps that must be taken to ensure that the employee is accurately reported to the relevant government agencies.”
Update the Bureau of Internal Revenue (BIR)
The first thing that you need to do is to update the BIR.
If the employee does not have a Tax Identification Number (TIN) yet, you must instruct them to file BIR Form 1902 to the Regional District Office (RDO) where your company is registered.
If the new employee already has a TIN and was previously employed by a company registered in the same RDO as your company, either the employee or HR personnel must submit BIR Form 2305 to update their information.
If the new employee already has a TIN but was previously employed by a company registered in a different RDO from your company, they must submit BIR Form 1905 to the RDO where their previous employer was registered.
All BIR forms mentioned on this page can be downloaded from the BIR website.
Update the Philippine Health Insurance Corporation (PHIC)
Every newly hired employee, regardless of whether they are already a member of PhilHealth or not, must complete and sign a PHIC from PMRF. Philhealth members should provide their Philhealth number, and the completed form must be submitted to the PHIC office where your company is registered.
As the employer, you are responsible for completing and submitting a PHIC Form ER2 that includes the list of your new employees. You can submit the PHIC Form ER2 to the PHIC office where your company is registered or online through their portal.
You can download all necessary PHIC forms from the PHIC website.
Update the Social Security System (SSS)Before you can update the SSS, you need to ask for your employee’s SSS No. If your new employee is not yet an SSS member, you should require him/her to register in the SSS office where your company is registered.
You as employer will also need to fill up and submit an SSS Form R1A that contains the list of your new employees with their respective SSS No. The SSS Form R1A should be submitted in the SSS office where your company is registered or you can also do it online using their online portal for employers.SSS Forms can be downloaded in the SSS Website.
Update the Home Development Mutual Fund (HDMF)
You can update all your new employees easily using the Pag-ibig online web portal. Alternatively, you can add the employee in the HDMF Form MCRF and indicate that they are newly hired by marking it as NH when filing the monthly HDMF contribution. However, please note that your employee needs to be a member of SSS before they can register in HDMF.
I hope this article has provided helpful information on what to do when you have new employees. If you require assistance with payroll-related matters, you may want to consider using our payroll services.
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conclusion, reporting new employees to the BIR, SSS, Philhealth, and Pag-IBIG is a crucial step for employers to comply with the government’s requirements and provide their employees with the necessary benefits and protections. This process involves registering the employee with each agency and submitting the necessary documents and contributions within the prescribed deadlines. By fulfilling these obligations, employers can avoid penalties and ensure the welfare of their employees. How to Report New Employee to BIR, SSS, Philhealth and Pag-ibig?