The process of acquiring an Overseas Employment Certificate (OEC) is crucial for Overseas Filipino Workers (OFWs) residing in Toronto, Canada. Understanding this process is essential as it grants permission for OFWs to work in another country.
The OEC Toronto Appointment Canada OFW Balik Manggagawa Certificate also referred to as an exit pass, serves as evidence that you have obtained the necessary authorization to work in a foreign land. Your employer will typically require this document before you can be deployed, so it is advisable to initiate the process as early as possible.
Here are the steps to process the OEC in Toronto, Canada:
- Gather Required Documents: Prepare the necessary documents for OEC processing, which usually include your passport, work visa, employment contract, and proof of membership with the Overseas Workers Welfare Administration (OWWA). Ensure that these documents are valid and up to date.
- Contact the Philippine Overseas Labor Office (POLO): Get in touch with the POLO office in Toronto, Canada. You can find their contact information on the official website of the Philippine Embassy or Consulate. Inquire about the specific requirements and procedures for OEC processing. They will guide you through the process and provide you with the necessary forms.
- Complete Application Forms: Fill out the required application forms accurately and legibly. Make sure to provide all the requested information, as incomplete forms may cause delays in processing.
- Submit Documents: Submit the completed application forms and supporting documents to the POLO office in person or through mail, as per their instructions. Ensure that you have included all the required documents and any applicable processing fees. Keep copies of all the submitted documents for your records.
- Attend Orientation and Pre-Departure Seminar: The POLO office may require you to attend an orientation or pre-departure seminar, which provides essential information and guidance for OFWs. This seminar covers topics such as workers’ rights, labor laws, safety measures, and financial management. It is mandatory for first-time OFWs and may be required periodically for returning OFWs.
- Process Payment: Pay the necessary fees for OEC processing. The POLO office will inform you about the applicable fees and the accepted payment methods. Make sure to obtain an official receipt for the payment.
- Await Processing and Approval: After submitting your application, wait for the processing and approval of your OEC. This may take several days or weeks, depending on the workload of the POLO office. Maintain regular communication with the office for updates on the status of your application.
- Retrieve your OEC: Once your OEC is approved, you can retrieve it from the POLO office. Follow the instructions provided by the office regarding the collection process. Ensure that you have all the necessary documents when picking up your OEC.
Remember to plan ahead and initiate the OEC processing well in advance of your intended departure date. This will allow for any potential delays or unforeseen circumstances during the application process.
By following these steps and adhering to the guidelines provided by the POLO office in Toronto, Canada, you can successfully obtain your Overseas Employment Certificate (OEC) and secure permission to work in your chosen foreign country.
The following individuals are qualified to process the OEC.
- Directly employed Filipino workers by an international employer
- Individuals who are employed by a recruitment agency
- OFWs employed by POEA’s Government Placement Branch (GPB)
Each document should be submitted in two (2) copies: an original and a duplicate or photocopy.
Basic Document Requirements
- Printed Online Appointment (POPS-BAM / BM Online)
- Printed Balik-Manggagawa Information Sheet
- Sworn Statement (For OFWs who have never had a POEA record or who are applying for OEC for the first time)
- Passport (valid for at least six months from the departure date)
- Verified Employment Contract
- Certificate of Employment, Company ID, latest pay slip, or other documents as proof of employment
- Valid Work Visa, Work Permit, or any equivalent document
- Confirmed Airline Ticket
- OEC fees
Please note that the above list appears to be related to the requirements for Overseas Filipino Workers (OFWs) who are returning to their home country temporarily. These documents are typically needed to secure an Overseas Employment Certificate (OEC) from the Philippine Overseas Employment Administration (POEA).
- Letter of Confirmation from the Employer confirming the transfer to the job site
- Letter of Guarantee from the Employer
The list of requirements is subject to change, therefore it’s important to keep an eye on the POLO Calgary and Vancouver, Canada website and Facebook page for updates.
What Should I Do Before Applying for an OEC in DMW Toronto, Canada?
a successful visit to the POLO Toronto, Canada Office, it is important to make necessary preparations. Here’s what you should consider:
- Determine if you qualify for an exemption from the restriction on direct employment: In accordance with Philippine labor laws and regulations, foreign employers are prohibited from directly recruiting Filipino workers. However, there are certain exemptions to this rule. Make sure you fall under one of the following categories: a. Employers of Professional and Skilled Workers with Verified or Authenticated Employment Contracts that Comply with POEA Standards. b. Foreign Diplomats. c. Heads of State and High-ranking Government Officials. d. International Organizations. e. Lower-ranking officials from the first three categories are approved by the POLO. f. Residents of the host nation who are permanent residents and hire their family members (excluding domestic workers).
- Prepare all the required documents: Once you have confirmed that your employer falls under one of the exempted categories for direct hiring, ensure that you have all the necessary documents ready. These may include: a. Valid passport. b. Verified or authenticated employment contract. c. Proof of exemption or eligibility for direct hiring. d. Any other documents requested by the POLO office.
It is crucial to have all the required documents prepared before visiting the POLO Toronto, Canada Office to avoid wasting time and ensure a smooth process.
How to Get an OEC Appointment in Toronto, Canada (POPS-BAM System)
Prior to visiting the POLO Toronto office, an OEC appointment is required.
Step 1: Visit the POEA Online Service Website by going to https://onlineservices.dmw.gov.ph//onlineservices/poeaonline.aspx.
Step 2: Click the “Let’s go” button for e-Registration.
Step 4: Fill in all the required information and click on the “Register” button. You should see a message indicating that your registration was successful.
Step 5: Log in to the email address you provided during registration. Look for a message containing your temporary password.
Step 6: Return to the link provided in Step 1 and login using your registered email address. Then, click “Next.”
Step 7: Use the temporary password sent to your email and click “Log in.”
Step 8: Set your preferred password.
Step 9: Update your profile by clicking on “My Profile.” After completing your profile, click on “Update Profile” located on the upper right side of the page.
Step 10: Enter your identification data (such as passport information) and beneficiary details on your profile.
Step 11: On your dashboard, click on “Balik-Manggagawa” and then click the “Next” button.
Step 12: Enter your return flight date and click the “Next” button.
Step 13: You will be asked if you are returning to the same employer, job site, and position as a returning BM (Balik-Manggagawa). If you are, you can print your OEC (Overseas Employment Certificate) exemption immediately. If not, proceed to Step 9 instead (if you are changing employers or a new BM).
Step 14: Input all your contract details and click the “Submit” button.
Step 15: Select Vancouver, Canada as the processing site and click the “Next” button.
Step 16: Choose and select your preferred appointment date.
Step 17: Take a screenshot of your scheduled appointment date and print it for your reference.
How to Apply for an Overseas Employment Certificate in Toronto, Canada
Step 2: Visit the POLO office in Vancouver, Canada on your scheduled appointment day. Present your approved appointment letter, valid identification, and proof of full-dose vaccination to the security personnel.
Step 3: The security personnel will verify your name on the approved appointments list. To avoid long queues, ensure you have all the required documents with you.
Step 4: Receive a token number from the assigned personnel.
Step 5: Proceed to the processing window and submit your documents.
Step 6: Pay the necessary OEC fees.
Step 7: Wait for instructions from the OEC processor before printing your OEC in the POPS-BAM System. Verify that all the information on your OEC aligns with your credentials.
Step 8: Log in to your POPS-BAM account and select “Print OEC” from the “My Transaction Tab” menu.
Please note that this is a paraphrased version of the steps you provided, and it’s always important to refer to the official guidelines or instructions provided by the relevant authorities for the most accurate and up-to-date information.
- When filling out online forms, avoid using non-English characters such as Chinese, Korean, Japanese, or Arabic. Using non-English characters will cause a delay in processing your OEC. Please enter only English characters.
- You are allowed to obtain an OEC each time you visit the Philippines. Acquiring multiple OECs simultaneously is not permitted.
- Remember to bring three copies of your OEC to the airport on the day of your departure.
- Please note that the OEC is valid for sixty (60) days starting from the date of issuance.
- If a worker leaves the Philippines without an OEC, they may face difficulties during check-in or may be stopped by immigration officials before departure. Before leaving, ensure that you have the OEC with you at all times.
- Balik-Manggagawa OFWs must also present a copy of their employment contract, plane ticket, and any other necessary travel documents.
- Once the OFW has all the required documents, they can proceed to the airport and present the OEC to the immigration official. Having an OEC allows OFWs to travel without issues and ensures compliance with their employment-related legal obligations.
If you have any further questions or need assistance, please feel free to call +1 416-922-7181 /
HOW TO GET OVERSEAS EMPLOYMENT CERTIFICATE (OEC) FOR DIRECT HIRE OFWS | POEA
Watch the Becoming Canadian video vlog below as she discusses how Canadian Direct Hire OFWs can acquire their OEC.
The requirements for the two stages of the procedure have been listed by Becoming Canadian. Phase I is the submission of the required documentation for POEA clearance, and Phase II is the actual OEC application.
Frequently Asked Questions
If you have any further questions regarding “How to Process OEC in Toronto, Canada”, see the list of frequently asked questions and answers below.
1. Who can get an OEC exemption?
The following requirements must all be met in order for a Balik-Manggagawas to be exempt from acquiring an OEC:
To clarify, you would like me to explain the requirements for an individual to have a valid work visa or work permit, return to the same employer and workplace, and have a record in the POEA (Philippine Overseas Employment Administration) database, correct?
2. Are OFWs allowed to travel without an OEC?
No. All Overseas Filipino Workers (OFWs) departing from the Philippines, whether they are returning employees or new workers, are required to obtain an Overseas Employment Certificate (OEC).
The OEC acts as an exit clearance, so if you attempt to leave the country without it, the immigration authorities will prevent you from doing so. Furthermore, possessing this certificate entitles you to exemptions from paying the terminal fee and travel tax.
Please note that the information provided is based on the knowledge available up until September 2021, and there may have been updates or changes in the regulations since then. It’s always advisable to consult the relevant authorities or official sources for the most up-to-date information regarding travel requirements for OFWs.
3. How long is an OEC or OEC Exemption Number valid?
From the date of issuance, the OEC or OEC Exemption Number is valid for 60 days. You are required by POEA to obtain this as a Balik-Manggagawa before returning to your employer.
4. Is my OEC valid for many uses?
OEC or OEC Exemption Number is only intended for one use. Once you have given it to Immigration, it cannot be used again.
5. Why does the system want my most recent OEC number? What does it mean?
Your most recent OEC number serves as the transaction record you have with POEA. The system requires this information to access your record and obtain the latest details about your employment.
6. What happens if I forget my OEC number?
You will be redirected by the system to the APPOINTMENT page, where you must manually visit POEA to process your OEC.
7. What should I do if I lose my OEC?
Log in to your BM Online or POPS-BAM account and reprint your OEC.
8. Where can I settle my OEC fee?
- You can pay your fees in a number of ways, including:
- Globe G-cash
- Over-the-counter thru Banks
- Over-the-counter thru Bayad Centers
- Online Banking
- POLO Vancouver, Canada office
Instructions on how to complete the payment process will be sent to you through email.
9. What is the POLO Toronto, Canada’s office hours?
The POLO office in Toronto, Canada is open Monday to Friday – 9:00 a.m. to 4:00 p.m. and 3rd Fridays of the Month 9:00 a.m. to 7:00 p.m. (Closed on Canadian and Philippines public holidays).
10. What is POLO Toronto, Canada’s address?
POLO Toronto, Canada’s address is the Philippine Overseas Labor Office, 7th Floor, 160 Eglinton Ave. East, Toronto, Ontario, Canada M4P 3B5.
11. What is the POLO Toronto, Canada’s hotline number?
You can reach the POLO Toronto, Canada office at +1 416-922-7181 / +1 416-975-8252 / +1 416-922-2638.
If you’re planning a vacation to the Philippines and will be returning overseas within 60 days, remember to submit an Overseas Employment Certificate (OEC) OEC Toronto Appointment Canada OFW Balik Manggagawa Certificate application through the POLO office in Toronto, Canada. However, if you’re going back to the same company and job site, you can apply for an OEC exemption online instead of visiting a POLO or POEA office.
POLO Toronto, Canada
Operating Hours: 9:00 am – 6:00 pm, Monday to Friday
Address: 160 Eglinton Ave. East, Suite 200, Toronto, Ontario M4P 3B5
Contact Number: +1 416-975-8252,
Website: http://polotoronto.dole.gov.ph/, https://www.philcongen-toronto.com/
Facebook Page: https://facebook.com/Polotoronto/
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