OEC Appointment Milan Italy OFW Balik Manggagawa Certificate

The information on how to process an Overseas Employment Certificate (OEC) in Milan, Italy for Filipinos based in Italy.OEC Appointment Milan Italy OFW Balik Manggagawa Certificate

  1. Booking an Appointment:
    • Visit the website or call the hotline of the Philippine Overseas Labor Office (POLO) in Milan, Italy.
    • Follow the instructions provided to book an appointment for processing your OEC.
    • It’s important to schedule your appointment in advance to ensure a smooth and efficient process.
  2. Required Documents:
    • Valid passport
    • Valid work visa or permit
    • An employment contract or an offer letter from your employer
    • Proof of Overseas Filipino Worker (OFW) status, such as your work contract or Overseas Employment Certificate (OEC) from previous deployments
    • Other supporting documents as required by POLO Milan
  3. Visit the POLO Milan Office:
    • On your scheduled appointment date, visit the POLO Milan office. The exact address and contact details can be obtained from their website or hotline.
    • Arrive on time and bring all the required documents mentioned above.
    • Follow any additional instructions or procedures provided by the office staff.
  4. OEC Processing:
    • Upon arrival at the POLO Milan office, present your appointment confirmation and required documents to the staff.
    • Follow the instructions given by the staff for document verification and processing.
    • Pay any applicable fees or charges for the OEC processing. The staff will provide you with the necessary details.
    • Wait for the processing to be completed. The time required may vary depending on the workload and specific circumstances.
  5. Collecting the OEC:
    • Once your OEC is processed, the staff at the POLO Milan office will provide you with the certificate.
    • Review the OEC for accuracy and make sure all the details are correct.
    • Keep the OEC in a safe place, as you will need to present it to immigration authorities at your point of destination.

Remember to follow any additional instructions or requirements provided by the POLO Milan office throughout the process. It’s always a good idea to double-check the latest information and procedures on their website or by contacting them directly before your appointment.


The following individuals are qualified to process the OEC.

  • Directly employed Filipino workers by an international employer
  • Individuals who are employed by a recruitment agency
  • OFWs employed by POEA’s Government Placement Branch (GPB)


Each document should be submitted in two (2) copies: an original and a duplicate or photocopy.

Basic Document Requirements

  • Printed Online Appointment (POPS-BAM)
  • Printed Balik-Manggagawa Information Sheet
  • Sworn Statement (For OFWs who have never had a POEA record or who are applying for OEC for the first time)
  • Passport (valid for at least six months) from departure date
  • Verified Employment Contract
  • Certificate of Employment, Company ID, latest pay slip, or other documents as proof of employment
  • Valid Work Visa, Work Permit, or any equivalent document
  • Confirmed Airline Ticket
  • OEC fees

Additional Requirement

  • Permesso Di Soggiorno (Lavoro Subordinato / Attesa Occupazione)

The list of requirements is subject to change, therefore it’s important to keep an eye on the POLO Milan, Italy website and Facebook page for updates.

What Should I Do Before Applying for an OEC in DMW Milan, Italy?

  1. Determine if you qualify for an exemption from the restriction on direct employment: According to Philippine labor laws and regulations, foreign employers are generally prohibited from directly recruiting Filipino workers. However, there are exceptions to this rule. Verify if you meet the criteria for exemption from the restriction on direct hiring. The following entities are typically exempt from this restriction: a. Employers of Professional and Skilled Workers with Verified or Authenticated Employment Contracts that Comply with POEA Standards. b. Foreign Diplomats. c. Heads of State and High-ranking Government Officials. d. International Organizations. e. Lower-ranking officials from the first three items are approved by the POLO. f. Residents of the host nation who are permanent residents and who hire their family members, excluding domestic workers.
  2. Gather all the required documents: Once you have confirmed that your employer falls under one of the exempt categories and is allowed to hire you directly, it’s crucial to collect all the necessary documents promptly. Ensure that you have the following documents prepared:a. Authenticated employment contract that complies with POEA standards (if applicable). b. A valid passport and other identification documents. c. Relevant educational certificates and qualifications. d. Work experience and employment history documents. e. Medical certificates and records as required by the employer or relevant authorities. f. Any other documents specified by the POLO or your employer.

By considering these two key points and taking the necessary steps to fulfill the requirements, you will be better equipped to navigate the process smoothly.

How to Get an OEC Appointment in Milan, Italy (POPS-BAM System)

Prior to visiting the POLO Milan, Italy office, an OEC appointment is required.

  1. Visit the POEA Online Service Website by clicking on this link: https://onlineservices.dmw.gov.ph//onlineservices/poeaonline.aspx
  2. Click the “Let’s go” button on the e-Registration page.
  3. If you’re a new user, click on “Register” (if you already have an account, simply log in). Read and accept the terms of use by clicking the “I accept the terms of use” button.
  4. Fill in all the required information on the registration page and click “register.” You should see a message confirming that your registration was successful.
  5. Log in to the email address you provided during registration. Look for an email containing your temporary password.
  6. Return to the link provided in Step 1 and login using your registered email address. Click “Next” to proceed.
  7. Use the temporary password from the email to log in. Click “log in” to continue.
  8. Set your preferred password when prompted.
  9. Update your profile by clicking on “My Profile.” Once you have completed your profile, click “Update Profile” located on the upper right side of the page.
  10. Enter your identification data (passport) and beneficiary information on your profile.
  11. On your dashboard, click “Balik-Manggagawa,” and then click the “Next” button.
  12. Enter your return flight date, and then click the “Next” button.
  13. If you are a returning BM and you’re going back to the same employer, job site, and position, you can print your OEC exemption immediately. If you’re changing employers or it’s a new BM, go back to Step 9.
  14. Input all the details of your contract, and then click the “Submit” button.
  15. Select the host country as the processing site, and then click the “Next” button.
  16. Choose your preferred appointment date from the available options.

Take a screenshot or note down your scheduled appointment date and make sure to print it.

How to Apply for an Overseas Employment Certificate in Milan, Italy

Step 1: Gather all the necessary requirements, which may include your approved appointment letter, valid ID, and full-dose vaccination card/certificate. Make sure you have all the required documents before proceeding.

Step 2: On the scheduled appointment day, go to the POLO (Philippine Overseas Labor Office) office in Milan, Italy. Show your approved appointment letter, valid ID, and full-dose vaccination card/certificate to the assigned security personnel at the entrance.

Step 3: The security personnel will check your name on the list of approved appointments for the day. It is advisable to bring the complete set of requirements to avoid any issues or delays.

Step 4: After verification, you will be given a token number by the assigned personnel. Keep this token number with you as it will be used for identification and tracking purposes.

Step 5: Proceed to the processing window and submit all your required documents to the assigned staff. Ensure that you have all the necessary documents in order to complete the application process smoothly.

Step 6: Pay the OEC fees as instructed by the staff. The fees may vary, so it’s important to confirm the amount and payment method at the processing window.

Step 7: Wait for advice from the OEC processor regarding printing your OEC in the POPS-BAM (Philippine Overseas Employment Administration’s Pre-Departure Orientation Seminar Booking Appointment Module) system. This advice will provide you with further instructions on how to proceed.

Ensure that all the information and details in your OEC are correct and accurately reflect your credentials. Double-check everything before proceeding to the next step.

Step 8: Sign in to your POPS-BAM account and navigate to the “My Transaction Tab” menu. Select the option to “Print OEC” and follow the prompts to generate your OEC. Make sure to have a printer available to print the document.

Remember to follow all the instructions provided by the POLO office and adhere to the rules and regulations regarding the OEC application process. It’s essential to complete each step carefully to ensure a successful application.

Important Reminders

To ensure a smooth process when filling out online forms for your Overseas Employment Certificate (OEC), it is recommended to use only English characters and avoid using non-English characters such as Chinese, Korean, Japanese, or Arabic. Including non-English characters may cause delays in processing your OEC.

It’s important to note that you can acquire an OEC only once per visit to the Philippines. Obtaining multiple OECs simultaneously is not permitted.

On the day of your departure, remember to bring three copies of your OEC to the airport. These copies will be required during the check-in process.

Please be aware that the validity of the OEC is limited to sixty (60) days from the date of issuance. Make sure to use the OEC within this timeframe to avoid any issues.

Leaving the Philippines without an OEC can result in complications during the check-in process or encounters with immigration officials. Therefore, it is crucial to ensure that you have this document with you at all times before departing.

For Balik-Manggagawa OFWs (Overseas Filipino Workers returning to work), it is also necessary to present a copy of the contract with your company, along with your plane ticket and any other travel documents that may be required.

Once you have all the necessary documents, you can proceed to the airport and present your OEC to the immigration official. Having an OEC ensures smooth travel and demonstrates compliance with your legal employment obligations.

If you need further assistance, you can contact +39 02 668 4647. The helpline operates from Monday to Friday, 9:00 AM to 1:30 PM (excluding Italian and Philippines public holidays).


OFWs who are going on vacation to the Philippines and then returning to Milan, Italy must create an account on POPS-BAM in order to acquire an OEC. With this, acquiring an OEC will be simple, and leaving and returning from Milan, Italy won’t be a problem.

Frequently Asked Questions

If you have any further questions regarding “How to Process OEC in Milan, Italy”, see the list of frequently asked questions and answers below.

1. Who can get an OEC exemption?

The following requirements must all be met in order for a Balik-Manggagawas to be exempt from acquiring an OEC:

The statement you provided appears to be a set of requirements or conditions related to having a valid work visa or work permit. To ensure accurate interpretation, I will provide an explanation in English:

“Has a valid work visa or work permit”: This means that the individual must possess a legal document authorizing them to work in a specific country. It could be a work visa or a work permit, depending on the regulations of the country where they intend to work.

“Returning to the same employer and workplace”: This condition implies that the individual has previously worked for a specific employer and intends to return to the same employer and workplace for further employment.

“Has a record in the POEA database”: This indicates that the individual’s information and employment history are registered in the database of the Philippine Overseas Employment Administration (POEA). This record is typically established when the person has previously obtained an Overseas Employment Certificate (OEC) from any POEA offices or facilities, including the main office, extension units, regional offices, POLO offices abroad, and BM mall processing centers.

It’s important to note that the interpretation of these requirements may vary depending on the context or specific regulations of the country and the involved institutions. It is advisable to consult with the relevant authorities or immigration offices for accurate and up-to-date information.

2. Are OFWs allowed to travel without an OEC?

No. All overseas Filipino workers (OFWs) leaving the Philippines, regardless of whether they are returning employees or new workers, must obtain an Overseas Employment Certificate (OEC).

The OEC functions as an exit clearance, so if you attempt to leave the country without it, Immigration authorities will prevent you from doing so. Moreover, the OEC exempts you from paying the terminal fee and travel tax.

3. How long is an OEC or OEC Exemption Number valid?

From the date of issuance, the OEC or OEC Exemption Number is valid for 60 days. You are required by POEA to obtain this as a Balik-Manggagawa before returning to your employer.

4. Is my OEC valid for many uses?

OEC or OEC Exemption Number is only intended for one use. Once you have given it to Immigration, it cannot be used again.

5. Why does the system want my most recent OEC number? What does it mean?

The most recent transaction record you have with the Philippine Overseas Employment Administration (POEA) is your most recent Overseas Employment Certificate (OEC) number. This information is necessary for the system to retrieve your record and obtain your most up-to-date employment information.

6. What happens if I forget my OEC number?

You will be redirected by the system to the APPOINTMENT page, where you must manually visit POEA to process your OEC.

7. What should I do if I lose my OEC?

Log in to your BM Online or POPS-BAM account and reprint your OEC.

8. Where can I settle my OEC fee?

  • You can pay your fees in a number of ways, including:
  • Globe G-cash
  • Over-the-counter thru Banks
  • Over-the-counter thru Bayad Centers
  • Online Banking
  • POLO Milan, Italy office

Instructions on how to complete the payment process will be sent to you through email.

9. What is the POLO Milan, Italy’s office hour?

The POLO office in Milan, Italy is open Monday-Friday, 9:00 AM – 1:30 PM (Closed on Italian and the Philippines public holidays).

10. What is POLO Milan, Italy’s address?

POLO Milan, Italy’s address is Philippine Overseas Labor Office, Viale Stelvio 71, 20159, Milan Italy.

11. What is the POLO Milan, Italy’s hotline number?

You can reach the POLO Milan, Italy office at +39 02 668 4647.


Remember to submit an Overseas Employment Certificate (OEC)OEC Appointment Milan Italy OFW Balik Manggagawa Certificate application through the POLO office in Milan, Italy if you intend to take a vacation in the Philippines and return overseas within 60 days. If you’re going back to the same company and job site, you have the option to apply for and Schedule your OEC appointment in Milan, Italy for the OFW Balik Manggagawa Certificate. Ensure a smooth process and hassle-free return to work in the exemption online instead of personally visiting a POLO or POEA office.

To ensure a hassle-free application process, please adhere to the instructions provided above.

Contact Info

DMW POLO Office Milan
Operating Hours: 9:00 am – 1:30 pm, Monday to Friday
Address: Philippine Consulate in Milan, Viale Stelvio 71 – Via Bernina 18, 20159 Milan, Italy
POLO Hotline: +39 375 657 2333 (Whatsapp/ Viber)
Telephone Number: +39 (02) 668 4647
Email: polomilan1@gmail.com
Website: https://polomilan.dole.gov.ph/
Facebook Page: https://facebook.com/polomilanofficial

Google Map Location

Google Map Location milan italy

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