Processing OEC (Overseas Employment Certificate) in Osaka, Japan Appointment OFW Balik Manggagawa Certificateis necessary for OFWs (Overseas Filipino Workers) who are returning to the Philippines for a vacation, have an expiring contract, or intend to continue or extend their job overseas. The OEC application is filed at the POLO (Philippine Overseas Labor Office) Osaka, Japan office. The OEC serves as a pass required when leaving the Philippine airport for work-related purposes, regardless of whether it’s the OFWs’ first time working overseas or if they are returning to their employment abroad. The following steps outline the process for obtaining an OEC in Osaka, Japan:
- Secure the necessary documents: Prepare the required documents for your OEC application. These typically include your passport, work visa, employment contract, and proof of overseas employment (such as a certificate of employment or a job offer letter).
- Schedule an appointment: Contact the POLO Osaka, Japan office to schedule an appointment for your OEC application. It is essential to book an appointment in advance to ensure a smooth process.
- Attend the appointment: On the scheduled date and time, visit the POLO Osaka office. Bring all the required documents with you. During the appointment, you will undergo verification and processing of your OEC application.
- Pay the necessary fees: There may be fees associated with the OEC application process. Be prepared to pay these fees during your appointment. The exact amount can vary, so it’s advisable to inquire about the fees beforehand.
- Complete the necessary forms: Fill out the OEC application form accurately and completely. Provide the required information about your employment and personal details.
- Submit your application: After completing the forms and paying the fees, submit your application to the designated personnel at the POLO Osaka office. Ensure that all the required documents are included.
- Wait for processing: The processing time for the OEC application may vary. The POLO office will inform you of the estimated time it will take to process your application and issue the OEC.
- Receive your OEC: Once your application is processed and approved, you will receive your OEC. This certificate serves as proof that you are a documented OFW and allows you to leave the Philippines for work-related purposes.
The following individuals are qualified to process the OEC.
- Directly employed Filipino workers by an international employer
- Individuals who are employed by a recruitment agency
- OFWs employed by POEA’s Government Placement Branch (GPB)
Each document should be submitted in two (2) copies: an original and a duplicate or photocopy.
Basic Document Requirements
- Printed Online Appointment (POPS-BAM)
- Printed Balik-Manggagawa Information Sheet
- Sworn Statement
- (For OFWs who have never had a POEA record or who are applying for OEC for the first time)
- Passport (valid for at least six months) from departure date
- Verified Employment Contract
- Certificate of Employment, Company ID, latest pay slip, or other documents as proof of employment
- Valid Work Visa, Work Permit, or any equivalent document
- Confirmed Airline Ticket
- OEC fees
- OWWA membership payment receipt
The list of requirements is subject to change, therefore it’s important to keep an eye on the POLO Osaka, Japan’s website and Facebook page for updates.
What Should I do Before Applying for an OEC in DMW Osaka Office?
Before visiting the POLO (Philippine Overseas Labor Office) Osaka, Japan office, it is essential to adequately prepare yourself to make the most of your time. Here are the key considerations:
- Familiarize yourself with Philippine labor laws and regulations:
- Understand that direct recruitment of Filipino workers by foreign employers is prohibited under these laws.
- Determine if you meet the criteria for exemption from the direct employment restriction.
- Professionals and Skilled Workers employed by firms with verified or authenticated employment contracts that comply with POEA standards.
- Foreign Diplomats.
- Heads of State and High-ranking Government Officials.
- International Organizations.
- Lower-ranking officials from the first three categories, approved by the POLO.
- Permanent residents of the host nation who employ their family members (excluding domestic workers).
- Gather all necessary documents:
- Once you have confirmed that your employer falls under the exemption from direct hiring, begin collecting all required documents promptly.
How to Get OEC Osaka ,Japan Appointment for Application (POPS-BAM System)
To make an appointment prior to visiting the POLO Osaka, Japan office, follow these instructions:
- Visit the official website of POLO Osaka or the Philippine Overseas Labor Office (POLO) in Japan. Ensure that you are on the official website to avoid any fraudulent activities.
- Look for the appointment section or a similar category on the website. It may be labeled as “Appointment” or “Schedule an Appointment.”
- Click on the appointment section, and you will likely be redirected to an online appointment booking system.
- Fill out the required information accurately and completely. This may include your personal details, such as your name, contact information, passport details, and purpose of the appointment.
- Double-check the information you entered to ensure its accuracy, as any mistakes may cause delays or issues during the appointment process.
- Select a convenient date and time for your appointment. Keep in mind the office hours and any specific requirements mentioned on the website.
- Confirm your appointment booking. Some systems may send you a confirmation email with the appointment details and any additional instructions.
- Prepare the necessary documents and requirements based on the purpose of your visit. These requirements may vary depending on the services you need from the POLO office. Ensure you have all the necessary paperwork to avoid any complications during your visit.
- On the day of your appointment, arrive at the POLO Osaka office on time. Bring your appointment confirmation and any required documents.
Step 1: Visit the POEA Online Service Website here – https://onlineservices.dmw.gov.ph//onlineservices/poeaonline.aspx
Step 2: Click the “Let’s go” button on e-Registration
Step 4: Fill in the required information and then click register (a message will display indicating that your registration was Successful
Step 5: Log in to the email address you provided when you registered (there is a message containing your temporary password
Step 6: Return to the link provided in Step 1 and log in using the registered email address, then click next.
Step 7: Use the temporary password sent to your email, then click “log in.”
Step 8: Set your preferred password.
Step 9: Update your profile by clicking “My Profile,” after completing your profile, click “Update Profile” on the upper right side of the page
Step 10: Input your identification data (passport) and beneficiary on your profile
Step 11: Click the “Balik-Manggagawa” on your dashboard then click the “Next” button
Step 12: Enter your return flight date then click the “Next” button
Step 13: You will be asked about whether you are returning to the same employer, job site, and position if you are a returning BM.
If so, you can print your OEC exemption immediately.
If not, go to step 9 instead (change employer or new BM)
Step 14: Input all your contract details then click the “Submit” button
Step 15: Select your host country as the processing site then click the “Next” button
Step 16: Choose and select your preferred appointment date
Step 17: Take a screenshot and print your scheduled appointment date
How to Apply for an Overseas Employment Certificate in Osaka, Japan
Step 1: Gather all of the necessary requirements.
Step 2: Go to POLO Osaka, Japan office on your scheduled appointment day. Show your approved appointment letter, valid ID, and full-dose vaccination card/certificate to the assigned security personnel.
Step 3: The assigned security personnel will check your name on the list of approved appointments for the day. To avoid long lines, bring the complete set of requirements.
Step 4: Get a token number from the assigned personnel.
Step 5: Go to the processing window and submit your documents.
Step 6: Pay for OEC fees.
Step 7: Wait for the OEC processor’s advice before printing your OEC in POPS-BAM System
Make sure that all the information and details in your OEC are correct and in line with your credentials.
Step 8: Sign in to your POPS-BAM account and select “Print OEC” from the “My Transaction Tab” menu.
using non-English characters, such as Chinese, Korean, Japanese, or Arabic, when filling out online forms may cause delays in processing your Overseas Employment Certificate (OEC). It is important to enter only English characters to ensure a smooth processing experience.
Keep in mind that you are only allowed to obtain one OEC each time you visit the Philippines. Acquiring multiple OECs simultaneously is not permitted.
Before your departure, remember to bring three copies of your OEC to the airport. These copies will be required for the necessary procedures.
It’s important to note that the validity of the OEC is limited to sixty (60) days from the date of issue. Make sure to plan your travel accordingly within this timeframe.
If a worker leaves the Philippines without an OEC, they may encounter difficulties during the check-in process or be stopped by immigration officials before departure. Always ensure you have the OEC document with you at all times before leaving.
For Balik-Manggagawa Overseas Filipino Workers (OFWs), in addition to the OEC, you must also present a copy of your employment contract, plane ticket, and any other relevant travel documents.
Once you have all the necessary documents, you can proceed to the airport and present your OEC to the immigration official. With a valid OEC, you can travel without any issues and fulfill your legal obligations regarding your employment.
If you have any further inquiries or need assistance, you can reach out to the provided contact numbers: +81 665 757 593 / +8170 2275 6082. The phone lines are available Monday to Thursday, from 09:00 AM to 05:00 PM, and on Friday, from 09:00 AM to 01:00 PM. Please note that the office is closed on Japanese and Philippine public holidays.
OEC Processing Rules Clarified
If you want to learn more about how to acquire an OEC,
Frequently Asked Questions
If you have any further questions regarding “How to Process OEC in Osaka, Japan”, see the list of frequently asked questions and answers below.
1. Who can get OEC exemption?
The following requirements must all be met in order for a Balik-Manggagawas to be exempt from acquiring an OEC:
- Has a valid work visa or work permit
- Returning to the same employer and workplace
- Has a record in the POEA database
(Has previously received an OEC at any POEA offices or facilities, including the POEA main office, extension units, regional offices, POLO offices abroad, and BM mall processing centers)
2. Are OFWs allowed to travel without an OEC?
No. All OFWs leaving the Philippines, whether they are returning employees or new workers, must acquire an OEC.
The OEC serves as an exit clearance; therefore if you try to leave the country without it, Immigration will stop you. Additionally, you are excused from paying the terminal fee and travel tax thanks to this certificate.
3. How long is an OEC or OEC Exemption Number valid?
From the date of issuance, the OEC or OEC Exemption Number is valid for 60 days. You are required by POEA to obtain this as a Balik-Manggagawa before returning to your employer.
4. Is my OEC valid for many uses?
OEC or OEC Exemption Number is only intended for one use. Once you have given it to Immigration, it cannot be used again.
5. Why does the system want my most recent OEC number? What does it mean?
The most recent transaction record you have with POEA is your most recent OEC number. This information is required by the system in order to get your record and most recent employment information.
6. What happens if I forget my OEC number?
You will be redirected by the system to the APPOINTMENT page, where you must manually visit POEA to process your OEC.
7. What should I do if I lose my OEC?
Log in to your BM Online or POPS-BAM account and reprint your OEC.
8. Where can I settle my OEC fee?
- You can pay your fees in a number of ways, including:
- Globe G-cash
- Over-the-counter thru Banks
- Over-the-counter thru Bayad Centers
- Online Banking
- POLO Osaka, Japan office
Instructions on how to complete the payment process will be sent to you through email.
9. What is the POLO Osaka, Japan’s office hour?
The POLO office in Osaka, Japan is open Monday to Thursday, 09:00 AM – 05:00 PM and Friday, 09:00 AM – 01:00 PM (Closed on Japanese and the Philippines public holidays).
10. What is POLO Osaka, Japan’s address?
POLO Osaka, Japan’s address is Philippine Overseas Labor Office, 7/F FPG Links Midosuji, 4-3-5 Awaji-machi, Chuo-ku, Osaka, Japan 〒541-0047.
11. What is the POLO Osaka, Japan’s hotline number?
You can reach the POLO Osaka, Japan office at +81 665 757 593 / +8170 2275 6082.
- Purpose of an OEC: The Overseas Employment Certificate (OEC) is a document issued by the Philippine Overseas Employment Administration (POEA) that serves as proof of the worker’s legitimacy and ensures protection and benefits for Overseas Filipino Workers (OFWs).
- Importance of OEC: While having an OEC is indeed important for OFWs, it is not a requirement for finding employment or guaranteeing entry through immigration officials. Its primary purpose is to facilitate the smooth departure and return of OFWs by exempting them from paying certain fees like terminal fees and travel taxes.
- Process to obtain an OEC: The specific procedures for obtaining an OEC may vary depending on the circumstances and the country of employment. Generally, it involves the following steps:a. Online Registration: OFWs need to create an account on the POEA website and provide the necessary personal information.b. Balik-Manggagawa (BM) Online Processing: OFWs who are returning to the same employer and job site can avail of the BM Online Processing system.OEC Osaka Japan Appointment OFW Balik Manggagawa Certificate This system allows them to apply for an OEC online and schedule an appointment for processing.c. Document Verification: During the processing appointment, the OFW needs to present the required documents, which may include a valid passport, work visa, employment contract, and proof of existing employment.d. Payment and Issuance: Once the documents are verified, the OFW needs to pay the necessary fees (such as OEC fee and PhilHealth contribution) and secure the OEC. This can be done at the POEA office or designated OEC processing centers.OEC
Main Address: 701 Floor Urban Center Midosuji, 4-3-5 Awaji-machi, Chuo-ku, Osaka, Japan
Telephone Number/s: +81 665 757 593; +8170 2275 6082 (hotline for labor documentation concerns), +8170 2447 4016 (hotline for welfare concerns
Email: firstname.lastname@example.org, email@example.com (for labor documentation concerns), firstname.lastname@example.org (for welfare concerns)
Facebook Page: https://www.facebook.com/PHinOsaka/
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