To fulfill or renew an employment contract in Spain as an Overseas Filipino Worker (OFW) and acquire an Overseas Employment Certificate (OEC), you can follow these steps:
- Gather the required documents: Prepare the necessary documents for your OEC application. This typically includes your valid passport, work permit or employment contract, proof of overseas employment (such as a contract or certificate of employment), and proof of valid Philippine Overseas Employment Administration (POEA) registration. Make sure to check the specific requirements from the Philippine embassy or consulate in Spain.
- Schedule an appointment:
Contact the Philippine embassy or consulate in Spain to schedule an appointment for your OEC application. It is advisable to do this in advance to secure your preferred date and time.
- Attend the appointment: On the scheduled date, visit the Philippine embassy or consulate at the designated time. Bring all the required documents and any additional documents that may be requested. Be prepared to provide information about your employment and contract details.
- Pay the necessary fees: There may be fees associated with the processing of your OEC application. Inquire about the applicable fees and make the payment as instructed by the embassy or consulate. Keep the payment receipt for future reference.
- Complete the application process: Follow the instructions provided by the embassy or consulate to complete your OEC application. This may include filling out forms, providing necessary information, and submitting the required documents.
- Attend any additional requirements: Depending on the specific procedures in place, you may be required to attend a pre-departure orientation seminar or other similar requirements. Follow the instructions provided by the embassy or consulate to fulfill these obligations.
- Receive your OEC: Once your application has been processed and approved, you will receive your Overseas Employment Certificate (OEC). This document serves as proof of your status as an OFW and is required when submitting a job application from overseas.
The following individuals are qualified to process the OEC.
- Directly employed Filipino workers by an international employer
- Individuals who are employed by a recruitment agency
- OFWs employed by POEA’s Government Placement Branch (GPB)
Each document should be submitted in two (2) copies: an original and a duplicate or photocopy.
Basic Document Requirements
- Printed Online Appointment (POPS-BAM): This refers to the appointment confirmation or reference number obtained through the POEA’s online appointment system.
- Printed Balik-Manggagawa Information Sheet: This is a form that provides details about the OFW’s employment, such as the employer’s information, work location, and duration of contract. It can be obtained and filled out online through the POEA’s Balik-Manggagawa Online Processing System.
- Sworn Statement: This document is required for OFWs who do not have any existing record with the POEA or are applying for an OEC for the first time. The statement is a written declaration attesting to the OFW’s employment status, previous work experience, and other relevant information.
- Passport: A valid passport is required, with at least six months of validity from the departure date. This is a standard requirement for international travel.
- Verified Employment Contract: The OFW must provide a copy of the employment contract that has been verified and approved by the POEA.
- Certificate of Employment, Company ID, latest pay slip, or other documents as proof of employment: These are additional documents that can be submitted to support the OFW’s employment status. Examples include a certificate of employment issued by the employer, a company ID card, the latest payslip, or any other documents that serve as proof of employment.
- Valid Work Visa, Work Permit, or any equivalent document: This refers to the official document issued by the host country granting the OFW the right to work legally. The specific name of the document may vary depending on the country of destination.
- Confirmed Airline Ticket: The OFW should present a confirmed airline ticket indicating the departure date and destination.
- OEC fees: The fees for obtaining an OEC may vary and are subject to change. It’s best to check the latest fee schedule on the POEA’s official website or contact the POEA directly for accurate and up-to-date information.
- Original NIE
- OWWA membership payment receipt
The list of requirements is subject to change, therefore it’s important to keep an eye on the POLO Spain website and Facebook page for updates.
What Should I do Before Applying for an OEC in DMW Spain?
Preparing the required documents is crucial before going to the POLO Spain Office. Here are some important documents you should gather:
a. Passport: Make sure your passport is valid for at least six months beyond your intended stay in Spain.
b. Employment Contract: Ensure that you have a verified or authenticated employment contract that complies with the standards set by the Philippine Overseas Employment Administration (POEA). If your employer is exempt from the direct hiring restriction, the contract should meet the POEA standards.
c. Work Visa: Depending on your specific situation and the length of your intended stay, you may need a work visa or permit for Spain. Contact the Spanish embassy or consulate in the Philippines to inquire about the specific visa requirements for your employment.
d. POEA-Validated Employment Contract: If your employer falls under the exemption category, you should have your employment contract validated by the POEA. This step ensures that your contract complies with the necessary standards.
e. Proof of Exemption: If your employer qualifies for an exemption, you should gather any supporting documents or evidence to prove their eligibility. This may include official letters, diplomatic credentials, or any relevant documentation.
f. Medical Certificate: Some employers may require you to undergo a medical examination to ensure you are fit to work in Spain. Check with your employer or recruitment agency if this is necessary.
g. Proof of Education and Skills: Prepare any certificates or documents that validate your education and skills relevant to the job you are being hired for.
h. Other Supporting Documents: Depending on your specific circumstances and the requirements set by your employer or the Spanish authorities, there may be additional documents needed. Make sure to inquire about any additional paperwork required.
How to Get an OEC Appointment in DMW Office Spain (POPS-BAM System)
To make an appointment with the POLO (Philippine Overseas Labor Office) Spain office, please follow these instructions:
- Visit the official website of POLO Spain or the Philippine Embassy in Spain. Look for the section related to OEC (Overseas Employment Certificate) appointments or services.
- Look for the online appointment system or booking platform provided by POLO Spain. It may be a separate section or part of the embassy’s website.
- Register an account if required. Provide accurate and complete information during the registration process.
- Once you have created an account, log in to the system using your credentials.
- Look for the option to schedule an appointment for an OEC. Click on it to proceed.
- Select the desired date and time for your appointment. Keep in mind that availability may vary, so it’s advisable to book in advance.
- Provide the necessary information required for the appointment. This may include personal details, employment information, and any supporting documents.
- Double-check all the information you have provided to ensure accuracy. Incorrect or incomplete information may lead to complications during your appointment.
- Submit your appointment request. The system will confirm your appointment details, including the date, time, and any additional instructions.
- Prepare the required documents and make sure to bring them with you to the POLO Spain office on the appointed date. These documents may include your valid passport, work contract, and other relevant employment papers.
Having an online appointment simplifies the process as government workers can immediately verify your information. It’s important to arrive at the POLO Spain office on time for your appointment and be prepared with all the necessary documents.
Step 1: Visit the POEA Online Service Website here – https://onlineservices.dmw.gov.ph//onlineservices/poeaonline.aspx
Step 2: Click the “Let’s go” button on e-Registration
Step 4: Fill in the required information and then click register (a message will display indicating that your registration was “Successful”)
Step 5: Log in to the email address you provided when you registered (there is a message containing your “temporary password”)
Step 6: Return to the link provided in Step 1 and log in using the registered email address, then click “next.”
Step 7: Use the temporary password sent to your email, then click “log in.”
Step 8: Set your preferred password.
Step 9: Update your profile by clicking “My Profile,” after completing your profile, click “Update Profile” on the upper right side of the page
Step 10: Input your identification data (passport) and beneficiary on your profile
Step 11: Click the “Balik-Manggagawa” on your dashboard then click the “Next” button
Step 12: Enter your return flight date then click the “Next” button
Step 13: You will be asked about whether you are returning to the same employer, job site, and position if you are a returning BM.
If so, you can print your OEC exemption immediately.
If not, go to step 9 instead (change employer or new BM)
Step 14: Input all your contract details then click the “Submit” button
Step 15: Select your host country as the processing site then click the “Next” button
Step 16: Choose and select your preferred appointment date
Step 17: Take a screenshot and print your scheduled appointment date
How to Apply for an Overseas Employment Certificate Spain
Step 1: Gather all of the necessary requirements.
Step 2: Go to POLO Spain office on your scheduled appointment day. Show your approved appointment letter, valid ID, and full-dose vaccination card/certificate to the assigned security personnel.
Step 3: The assigned security personnel will check your name on the list of approved appointments for the day. To avoid long lines, bring the complete set of requirements.
Step 4: Get a token number from the assigned personnel.
Step 5: Go to the processing window and submit your documents.
Step 6: Pay for OEC fees.
Step 7: Wait for the OEC processor’s advice before printing your OEC in POPS-BAM System
Make sure that all the information and details in your OEC are correct and in line with your credentials.
Step 8: Sign in to your POPS-BAM account and select “Print OEC” from the “My Transaction Tab” menu.
- Non-English Characters: When filling out online forms for the OEC, it is advised to use only English characters and avoid using non-English characters like Chinese, Korean, Japanese, or Arabic. Using non-English characters can delay the processing of your OEC.
- OEC Limitations: You are only allowed to acquire one OEC each time you visit the Philippines. Obtaining multiple OECs simultaneously is not permitted.
- Copies of OEC: On the day of your departure, you should bring three copies of your OEC to the airport.
- Validity of OEC: The OEC is valid for 60 days starting from the day it was issued. Make sure to keep this in mind and use the OEC within the specified time frame.
- Importance of OEC: If a worker leaves the Philippines without an OEC, they may face issues during check-in or encounter immigration officials before departure. It is essential to have the OEC with you at all times before leaving.
- Additional Documents: Balik-Manggagawa OFWs (overseas Filipino workers returning to the same employer) must present a copy of their employment contract, plane ticket, and any other necessary travel documents along with the OEC.
- Airport Process: Once the OFW has all the required documents, they can go to the airport and present the OEC to the immigration official. Possessing a valid OEC ensures smooth travel and compliance with employment-related legal obligations.
- Contact Information: The provided phone numbers, 915-776-755, 917-818-626, and 640-804-090, can be used to contact the relevant authorities for further inquiries or assistance. The phone lines are available from Monday to Friday, 9:00 AM to 5:00 PM, excluding public holidays in Spain and the Philippines.
NA OFF-LOAD DAHIL WALANG OEC | OVERSEAS EMPLOYMENT CERTIFICATE
It is important to understand the importance of OEC for OFWs who are taking vacation.
Frequently Asked Questions
If you have any further questions regarding “How to Process OEC in Spain”, see the list of frequently asked questions and answers below.
1. Who can get OEC exemption?
The following requirements must all be met in order for a Balik-Manggagawas to be exempt from acquiring an OEC:
- Has a valid work visa or work permit
- Returning to the same employer and workplace
- Has a record in the POEA database
(Has previously received an OEC at any POEA offices or facilities, including the POEA main office, extension units, regional offices, POLO offices abroad, and BM mall processing centers)
2. Are OFWs allowed to travel without an OEC?
No. All OFWs leaving the Philippines, whether they are returning employees or new workers, must acquire an OEC.
The OEC serves as an exit clearance; therefore if you try to leave the country without it, Immigration will stop you. Additionally, you are excused from paying the terminal fee and travel tax thanks to this certificate.
3. How long is an OEC or OEC Exemption Number valid?
From the date of issuance, the OEC or OEC Exemption Number is valid for 60 days. You are required by POEA to obtain this as a Balik-Manggagawa before returning to your employer.
4. Is my OEC valid for many uses?
OEC or OEC Exemption Number is only intended for one use. Once you have given it to Immigration, it cannot be used again.
5. Why does the system want my most recent OEC number? What does it mean?
The most recent transaction record you have with POEA is your most recent OEC number. This information is required by the system in order to get your record and most recent employment information.
6. What happens if I forget my OEC number?
You will be redirected by the system to the APPOINTMENT page, where you must manually visit POEA to process your OEC.
7. What should I do if I lose my OEC?
Log in to your BM Online or POPS-BAM account and reprint your OEC.
8. Where can I settle my OEC fee?
- You can pay your fees in a number of ways, including:
- Globe G-cash
- Over-the-counter thru Banks
- Over-the-counter thru Bayad Centers
- Online Banking
- POLO Spain office
Instructions on how to complete the payment process will be sent to you through email.
9. What is the POLO Spain’s office hour?
The POLO office in Spain is open Monday-Friday, 9:00 AM – 5:00 PM (Closed on Spain and the Philippines public holidays).
10. What is POLO Spain’s address?
POLO Spain’s address is Philippine Overseas Labor Office, Calle Serrano 161, Planta Baja, 28002 Madrid.
11. What is the POLO Spain’s hotline number?
You can reach the POLO Spain office at 915-776-755 / 917-818-626 / 640-804-09.
To ensure a smooth application procedure for an Overseas Employment Certificate (OEC), which is a requirement for employment and immigration purposes for Overseas Filipino Workers (OFWs), you can follow the steps outlined below:
- Gather the necessary documents: Make sure you have all the required documents for the OEC application. This may include your valid passport, work visa or work permit, employment contract, and proof of overseas employment.
How to Get an OEC Appointment in DMW Office Spain (POPS-BAM System)
- Schedule an appointment: Check the website or contact the Philippine Overseas Employment Administration (POEA) or the Philippine Embassy/Consulate in Spain to schedule an appointment for your OEC application. It’s important to adhere to the appointment system to avoid any inconvenience or delays.
- Complete the application form: Fill out the OEC application form accurately and completely. Provide the required information, including personal details, employment details, and contact information. Double-check the form for any errors or missing information before submitting it.
- Submit supporting documents: Prepare photocopies of all the required documents mentioned earlier. Bring the original documents along with the photocopies to the appointment. Submit these documents to the designated personnel during your visit.
- Pay the necessary fees: Pay the applicable fees for the OEC processing. The fees may vary, so inquire about the exact amount during your appointment. Keep the payment receipt as proof of payment.
- Attend the pre-departure orientation seminar (PDOS): OFWs are usually required to attend a PDOS, which provides essential information about working overseas and the rights and responsibilities of OFWs. Follow the instructions regarding the PDOS schedule and location.
- Receive your OEC: After completing the necessary steps, you will be issued an OEC. Make sure to keep it in a safe place, as it will be required when departing from the Philippines and upon your return to the country.
DMW POLO Madrid, Spain
Main Address: Calle Serrano, 161, Planta Baja, 28002 Madrid
Telephone Number/s: OWWA: (34) 917-818-626, POLO: (34) 915-776-755
Email: firstname.lastname@example.org, email@example.com
Facebook Page: https://www.facebook.com/PHinSpain/
POLO Madrid FB Page is this – POLO Madrid FB Profile
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