How to Apply OEC Certificate in Kuala Lumpur, Malaysia
I can provide information about applying for an Overseas Employment Certificate (OEC) at the POLO office at the Embassy of the Philippines in Kuala Lumpur for OFWs in Malaysia who are going home to the Philippines for vacation or due to an ending contract. The OEC is an essential document for Overseas Filipino Workers (OFWs) and is required when leaving the Philippine airport for work-related reasons. Here’s a guide on how OFWs can apply for an OEC at POLO Malaysia:
Prepare the necessary documents:
-
- Valid passport
- Valid work permit/employment contract
- Proof of employment (such as an employment certificate or contract)
- Proof of Philippine Overseas Employment Administration (POEA) registration (if applicable)
- Flight details (if available)
- Make an appointment:
- Visit the website of the Embassy of the Philippines in Kuala Lumpur or the POLO Malaysia website to schedule an appointment. Look for the OEC application section and follow the instructions provided.
- Select the preferred date and time for your appointment. Make sure to choose a slot that is convenient for you.
- Attend the appointment:
- On the scheduled date and time, go to the POLO office at the Embassy of the Philippines in Kuala Lumpur. Arrive on time and bring all the required documents.
- Submit your documents to the designated personnel and wait for your turn to be called.
- Processing and payment:
- The personnel will review your documents and process your application. They may ask for additional information or documents if necessary.
- Pay the required fees for the OEC processing. The fee may vary, so it’s best to inquire beforehand.
- Receive your OEC:
- Once your application is approved, you will be issued an OEC.
- Double-check all the details on the certificate for accuracy.
- Keep the OEC in a safe place, as you will need to present it to immigration officers before leaving the Philippine airport for your overseas work.
It’s important to note that the process and requirements may vary, so it’s advisable to check the official websites of the Embassy of the Philippines in Kuala Lumpur and POLO Malaysia for the most up-to-date information.
Requirements
“As mentioned on the official website of the Embassy of the Philippines in Kuala Lumpur, Malaysia, the documents needed for obtaining an Overseas Employment Certificate (OEC) include the original and two photocopies of the following:
- POPS-BaM Appointment Form
- OFW Information Sheet
- Valid Passport
- Valid Work Visa or any equivalent document
- Employment Contract verified by the Philippine Overseas Labor Office (POLO)
Please note that the aforementioned requirements are mandatory for OEC issuance.”
Additional Documents
If you have an Employment Contract that has not yet been verified by POLO (Philippine Overseas Labor Office) in Malaysia, you should prioritize getting the verification done before applying for your OEC (Overseas Employment Certificate). To initiate the Contract Verification process at POLO Malaysia, you will need to gather the following required documents:
For Direct Hire Skilled Workers and Professional
Duly-accomplished POEA Standard Employment Contract for Skilled Workers, which should be certified by a registered Malaysian Notary Public.
Employment approval from the Immigration, which may include a Calling Visa, DP10, or MSC. These documents should be accompanied by an English translation provided by a Session Court or High Court Interpreter.
Business License, also accompanied by an English translation from a Session Court or High Court Interpreter.
Certified true copies of Company Forms 24 and 29, which can be obtained from the company’s secretary.
Certification letter from the company, stating the number of hired Filipinos.
Affidavit of Undertaking.
Photocopy of the worker’s valid Passport.
Photocopy of the employer’s IC (Identification Card).
Company Profile that includes pictures of the office, agency, or staff house.
Passport-sized photo of the worker.
Proof of insurance coverage for the worker.
Please note that the above list contains the requested documents and their respective requirements in the English language.
For Returning Domestic Workers
- Previously verified Employment Contract
- Duly-accomplished POEA Standard Employment Contract for Domestic Worker (certified by a registered Malaysian Notary Public)
- Photocopy of the worker’s valid Passport
- Photocopy of the worker’s valid Work Visa
- Photocopy of the employer’s IC
- Proof of the worker’s insurance
- Photo of the worker (Passport size)
- Notarized Affidavit of Undertaking (For workers employed on-site or renewed employment without an agency)
Processing Fees
The following are applicable fees payable at the POLO Malaysia office:
- OEC processing fee of RM 11.30
- OWWA membership fee of RM 120
- POLO Employment Contract Verification fee of RM 48.00 (per document)
Qualifications
The Overseas Employment Certificate (OEC) is issued by the Philippine Overseas Employment Administration (POEA) and the Philippine Overseas Labor Office (POLO) to promote and ensure that overseas Filipino workers (OFWs) have acquired legal employment abroad. The OEC provides several benefits, assistance, and protection to its holders. However, it is important to note that the OEC is only issued to qualified workers who meet certain criteria. These criteria include:
- OFWs who obtained work directly from an overseas employer or sponsor through direct hiring.
- OFWs who were hired through a recruitment agency.
- OFWs who were hired through the POEA’s Government Placement Branch (GBP).
- OFWs with existing records in the POEA database who are returning to the same job site after vacationing, provided they have an employment contract or working visa.
- OFWs with existing records in the POEA database who are returning to the same employer but in a different job site.
- OFWs who do not have records in the POEA database or who change employers while already overseas.
These qualifications ensure that the OEC is issued to OFWs who have undergone proper processes and have legitimate employment arrangements. The OEC serves as a proof of their legal employment status and provides them with certain benefits and protections while working abroad.
How to Book an OEC Appointment in POLO Malaysia
Here are the steps to register a POPS-BaM account for OFWs in Malaysia who need to book an appointment before heading to the POLO Malaysia office for the OEC application:
- Visit the official website of the Philippine Overseas Labor Office (POLO) Malaysia or the Embassy of the Philippines in Kuala Lumpur. Look for the section or link related to the POPS-BaM account registration.
- Click on the registration link or button to start the account creation process.
- Fill in the required personal information accurately. This typically includes your full name, date of birth, gender, nationality, passport details, and contact information such as email address and mobile number.
- Create a username and password for your POPS-BaM account. Make sure to choose a strong password that includes a combination of letters, numbers, and special characters.
- Review the terms and conditions or user agreement provided by the website. If you agree to the terms, check the box or click on the confirmation button to proceed.
- Complete any additional verification steps, such as solving a captcha or confirming your email address or mobile number if required.
- Once you have successfully registered your POPS-BaM account, log in using your chosen username and password.
- Navigate to the appointment booking section or feature within the POPS-BaM account dashboard.
- Follow the instructions provided to select the appropriate appointment type, date, and time slot for your OEC application at the POLO Malaysia office.
- Confirm your appointment details and submit the booking request.
- After submitting the appointment request, wait for a confirmation message or email from the POPS-BaM system. This confirmation will indicate the approved appointment date and time. Make sure to keep this confirmation for reference.
- On the scheduled appointment day, bring all the required documents and head to the POLO Malaysia office along with your OEC appointment confirmation. Be aware of the “No Appointment, No Entry Policy” and follow the necessary procedures.
Remember to check the official websites of POLO Malaysia or the Embassy of the Philippines in Kuala Lumpur for any updates or specific instructions related to the POPS-BaM account registration process and OEC application procedures.
How to Register on POPS-BaM (For New Users)
To access the POEA Online Services Portal/POPS-BaM website and complete the registration process, follow these steps:
- Visit the POEA Online Services Portal/POPS-BaM website.
- Navigate to the e-Registration section and click on “Let’s Go and Register.”
- Read and accept the Terms of Use by checking the corresponding box.
- Fill out all the required fields in the registration form.
- Click on the “Register” button to proceed.
- Open your email inbox associated with your POPS-BaM registration.
- Locate the email from POEA and copy the sent Temporary Password.
- Return to the POEA Online Services Portal/POPS-BaM website.
- Enter the Temporary Password you copied and then change it to your preferred password.
- On the right side of your dashboard, click on “My Profile.”
- Fill out all the required details in the profile form.
- Double-check your account details to ensure accuracy.
- Click on the “Update Profile” button to save your changes.
- Fill out the Identification Details section with the relevant information.
- Input the details of your beneficiary, if applicable.
- Upload a Profile Picture and a copy of your Passport to complete the account setup.
Make sure to follow all the instructions carefully and provide accurate information during the registration process.
How to Book an OEC Appointment in POPS-BaM
“If you have already registered a POPS-BaM account, make sure that your account setup is complete and has all the necessary data in order to proceed with booking an OEC (Overseas Employment Certificate) appointment. If you have an old BM (Balik Manggagawa) account, it is recommended to transfer your records to POPS-BaM since it is the platform where you can book an OEC appointment.
To transfer your records, visit the POPS-BaM website and locate the DMW Helpdesk section. From there, click on ‘Transfer Old BM records’ to synchronize the data with your POPS-BaM account. Once the transfer is complete, follow the steps below to book an OEC appointment with POLO Malaysia:
How to Apply for OEC in POLO Malaysia
To apply for an Overseas Employment Certificate (OEC) at the POLO Malaysia office, you must first book an appointment. Make sure you have the required documents for OEC issuance and ensure that your OWWA (Overseas Workers Welfare Administration) membership is active. It’s important to note that applying for OEC at the POLO Malaysia office is mandatory for overseas Filipino workers (OFWs) who are returning to the Philippines with a different employer and job site, or for those who have changed employers while on-site.
However, if you do not have an existing record with the Philippine Overseas Employment Administration (POEA), a verified Employment Contract, or if you entered Malaysia with a tourist or visit visa and subsequently obtained a work visa, POLO Malaysia will not issue the OEC. In such cases, you will need to process the verification of your Employment Contract at POLO Malaysia and then apply for the OEC at the POEA in the Philippines.
To apply for an OEC at the POLO Malaysia office, follow these steps:
- Visit the POLO Malaysia office on the date of your appointment.
- Submit the necessary documents.
- Pay the applicable fees.
- Wait for the issuance of your OEC and other relevant documents.
Please note that the information provided is subject to change, and it’s always advisable to contact the respective authorities or visit their official websites for the most up-to-date and accurate information regarding the application process for OEC at the POLO Malaysia office.
How to Get OEC Online in Malaysia
“For Overseas Filipino Workers (OFWs) who are considered Balik Manggagawa or workers returning to the same employer and website, the Philippine Overseas Labor Office (POLO) in Malaysia recommends obtaining your Overseas Employment Certificate (OEC) online through the POEA Online Processing System for Balik Manggagawa (POPS-BaM). This process also applies to returning workers hired by GBP.
In addition, eligible workers who can obtain their OEC online can take advantage of the OEC exemption, which waives the OEC processing fee. To obtain your OEC online, follow these steps:
- Visit the POEA Online Services Portal/POPS-BaM website.
- In the e-Registration section, click “Let’s Go” and log in.
- If your account details are incomplete, provide the necessary information to proceed.
- Enter your Flight Date and click “Next.”
- Confirm that you are a Balik Manggagawa or a worker returning to the same employer and job site by selecting “Yes” for the relevant questions.
- Print your OEC online. Remember to request your OEC within 60 days of your return flight date to ensure its validity.
It is important to note that the above instructions are for reference and may be subject to updates or changes. It is advisable to visit the official POEA website or contact the relevant authorities for the most accurate and up-to-date information.”
Register new BM online system, Secure OEC, returning ofw 2022 online services portal dmw
As mentioned in the video, Overseas Filipino Workers (OFWs) are required to create an account on POPS-BaM in order to obtain an Overseas Employment Certificate (OEC). In case you encounter any problems during the registration process, such as not receiving the verification link, it is not advisable to create another account. Instead, you should navigate to the DMW Helpdesk section and click on “Create Ticket” to report the issue you’re facing with the registration.
It’s important to communicate in English for better understanding and to ensure effective assistance. If you have any further questions or need clarification, feel free to ask.
Frequently Asked Questions
Please check out these common questions and answers about the process of getting an OEC in Malaysia:
1. How can I get an OEC exemption in Malaysia?
OEC exemption is accessible by Balik Manggagawa and by logging in to your POPS-BaM account.
2. How can I book an OEC appointment online?
You should register and log in to POPS-BaM to book an OEC appointment online.
3. Can I get OEC in Malaysia without an appointment?
No, since the Embassy of the Philippines in Malaysia requires an appointment.
4. Can I get OEC at the airport?
You can get OEC at the airport if you’re on emergency leave or have a confirmed flight date.
5. How long is OEC valid?
OEC is valid for 60-days.
6. How much is the OEC fee in Malaysia?
The OEC fee in Malaysia is RM 11.30.
7. Can I get OEC without OWWA membership?
You need an active OWWA membership to get OEC.
Summary
“Overall, securing an Overseas Employment Certificate (OEC) in Malaysia follows the same process as in other Philippine Overseas Labor Office (POLO) offices. It requires making an appointment through the POLO Online Appointment System (POPS-BaM). However, the Philippine Overseas Employment Administration (POEA) and POLO strongly encourage Balik Manggagawa (returning workers) to obtain their OEC online to reduce the number of applicants visiting the office in person.
Having a valid OEC is crucial to avoid any delays in your departure, so make sure that your exit clearance document remains valid until your return flight date.
Please let me know if there’s anything else I can assist you with!”
Contact Details
Embassy of the Philippines in Malaysia
Operating Hours: 8:00 am – 4:00 pm, Monday to Friday
Address: No. 1 Changkat Kia Peng, 50450 Kuala Lumpur, Malaysia
Telephone Number: +(603)-2148-4233
For Emergency & Non-Office Hours Number: +(6017)-347-5487, +(6017)-390-9954
Email: klpe_malaysia@yahoo.com
Website: http://www.philembassykl.org.my/main/, https://kualalumpurpe.dfa.gov.ph/index.php/en/
Facebook Page: https://facebook.com/PHinMalaysia
MWO POLO Malaysia
Telephone Number: +(603)-2181-7299, +(603)-2161-2222
Hotline Number: +(6017)-8837-089
Facebook Page: https://www.facebook.com/MWOMALAYSIA
Email: polo_kualalumpur@yahoo.com
Google Map Location
Please check out the PH Embassy office in Kuala Lumpur where you can inquire about the POLO-Malaysia Office and renew your OWWA:
