Verification Employment Contract Guide for OFWs

Qualifications

But before anything else, here are the following qualifications for Contract Verification:

• Filipinos without a DMW record and working in other countries
• OFWs with DMW records and changed their jobs on-site
• Filipino nationals with employment visas authorized by the Immigration Department

Requirements

If qualified to process Contract Verification, secure the following requirements:

On-Site Verification

“These are the requirements for individuals who change employers while currently employed or for Overseas Filipino Workers (OFWs) who have not yet registered with the Department of Manpower and Welfare (DMW):

• Provide one original passport with a validity of at least six months beyond the expected departure date, along with one photocopy.
• Submit one photocopy of the appropriate visa.
• Include two photocopies and one original Employment Certificate.
• Include two photocopies and one original Employment Contract.
• Submit one photocopy of the Business Registration or Company Profile.
• Provide the worker’s Company ID.

Include the most recent payslip.”

Contract Renewal

The documents you mentioned are typically required for the processing and verification of employment contracts for domestic workers, particularly for overseas Filipino workers (OFWs) under the jurisdiction of the Philippines’ Overseas Workers Welfare Administration (OWWA). Here’s a breakdown of each document:

1. Two sets of Original Standard Employment Contract: These are the employment contracts that outline the terms and conditions of the domestic worker’s employment. It is common to provide two sets of originals, one for the employer and one for the worker.
2. Photocopy of employer’s ID with contact details on the same page: This refers to a photocopy of the employer’s identification document, such as their passport or national identification card. The photocopy should clearly display the contact details of the employer.
3. Photocopy of domestic worker’s ID with contact details on the same page: Similar to the employer’s ID, this is a photocopy of the domestic worker’s identification document, such as their passport or national identification card. The contact details of the worker should also be visible on the photocopy.
4. Original and photocopy of the domestic worker’s passport: The original passport of the domestic worker, along with a photocopy, is required for identification and verification purposes. The passport should be valid and not expired.
5. Printed New Employment E-Visa: The printed copy of the new employment electronic visa (E-visa) serves as proof of the domestic worker’s legal authorization to work in the host country. This is usually obtained through the proper visa application process.
6. Duly-accomplished OWWA OFW Information Sheet (for representative only): The OWWA OFW Information Sheet is a form provided by the OWWA for the representative of the domestic worker to fill out. It contains essential information about the worker and ensures that they are registered with OWWA for welfare and protection purposes.

Please note that the specific document requirements and processes may vary depending on the country and the specific regulations in place. It’s always advisable to consult the relevant authorities or agencies to ensure you have the most up-to-date and accurate information.

Change of Employer

It seems that you are referring to the documentary requirements for the Contract Verification process, possibly for overseas Filipino workers (OFWs) processed through the POLO (Philippine Overseas Labor Office). The listed documents are typically required, but additional documents may be necessary depending on the specific POLO office and the job site of the worker.

Here is a breakdown of the mentioned documents:

1. Two sets of Original Standard Employment Contracts: These are the employment contracts between the employer and the domestic worker. Two sets are usually required, likely for record-keeping purposes.
2. Photocopy of employer’s ID with contact details on the same page: This refers to a photocopy of the employer’s identification document, such as their passport or identification card. The contact details of the employer should be included on the same page.
3. Photocopy of domestic worker’s ID with contact details on the same page: This pertains to a photocopy of the domestic worker’s identification document, such as their passport or identification card. The worker’s contact details should be provided on the same page.
4. Original and photocopy of the domestic worker’s passport: This requires both the original and a photocopy of the domestic worker’s passport. The passport serves as a primary identification document for the worker.
5. Printed New Employment E-Visa: This refers to a printed copy of the new employment electronic visa. The specific requirements and processes for obtaining an e-visa may vary depending on the country or jurisdiction.
6. Duly-accomplished OWWA OFW Information Sheet (for representative only): The OWWA (Overseas Workers Welfare Administration) OFW Information Sheet is a form that needs to be completed by the representative of the domestic worker. This form provides relevant information about the worker and is typically required for processing purposes.

Additionally, if an authorized representative is handling the Contract Verification process, an authorization letter and copies of valid identification documents are necessary. The authorization letter grants permission for the representative to act on behalf of the domestic worker.

It’s important to note that the specific requirements may vary depending on the POLO office and the job site of the worker. It is advisable to contact the POLO office or relevant authorities at the job site for more detailed information on the documentary requirements for Contract Verification.

How to Process Individual Contract Verification Abroad

1. Contact the designated Philippine Embassy, Philippine Consulate, or POLO (Philippine Overseas Labor Office) on your job site. These offices are responsible for assisting overseas Filipino workers (OFWs) and can provide guidance on the verification process.
2. Inquire about the specific requirements and documents needed for the employment contract verification. The exact requirements may vary depending on the country and the office handling the process.
3. Prepare the necessary documents. Typically, you will need the following:
   • Original and photocopies of your employment contract, duly signed by both parties (employer and employee).
   • Valid identification documents, such as your passport or government-issued IDs.
   • Supporting documents that prove your employment status, such as job offer letters, appointment letters, or work permits.
4. Make sure to have any required fees ready. Some offices may charge a processing fee for employment contract verification, so it’s important to inquire about the fees and have the necessary funds available.
5. Schedule an appointment with the designated office. Depending on the office’s procedures, you may need to visit them in person or submit your documents through an online platform. Follow their instructions for setting up an appointment or submitting your application.
6. Attend the appointment or submit your documents as instructed. Present your original documents and provide any additional information required. The office will review your employment contract and verify its authenticity.
7. Await the verification process. The length of time required for verification may vary, so it’s important to be patient. Follow up with the office if necessary to check on the progress of your application.
8. Once your employment contract is verified, you will receive a certification or endorsement from the office confirming its validity. This document can be important for legal purposes and serves as proof of your employment terms and conditions.

Remember to always keep copies of all documents submitted for your records. It’s also advisable to inform your employer about the verification process and provide them with a copy of the verified employment contract to ensure transparency and clarity in your employment arrangement.

Note: The steps provided here are general guidelines, and it’s essential to contact the appropriate Philippine diplomatic mission or labor office for accurate and up-to-date information regarding the employment contract verification process in your specific location.

For Domestic Workers

Note that this process does not apply to new hires.

1. Secure an appointment with relevant offices through their website or email.
2. Submit the documentary requirements for Contract Verification to the Philippine Overseas Labor Office.
3. Pay the Contract Verification fee.
4. Also, pay the contribution fee if your OWWA membership is expired or expiring.
5. Then, wait for three (3) working days to pick up your verified employment contract.

For Skilled/Professional Workers

1. 1. Secure an appointment with relevant offices through their website or email.
   2. Submit the documentary requirements for Contract Verification to the Philippine Overseas Labor Office.
2. Pay the Contract Verification fee once released.
   Please note that POLO (Philippine Overseas Labor Office) will only verify the contracts of workers who haven’t registered with the DMW (Department of Labor and Employment). If you are an overseas Filipino worker (OFW), you can process your Overseas Employment Certificate (OEC) at the DMW when you return or go on vacation to the Philippines, once POLO validates your employment contract.It’s important to note that the process of Contract Verification may slightly differ in POLO offices abroad. Therefore, it is advisable to contact the POLO and other relevant offices for more detailed information on the Contract Verification procedure. They will be able to provide you with the specific requirements and steps you need to follow to verify your contract.

How to Process Contract Verification via DMW/POEA Office

I apologize, but I couldn’t find any information about a specific government entity called the “Department of Migrant Workers” (DMW) or the process mentioned for contract verification at the DMW office. It’s possible that the information you provided is outdated or not accurate.

However, I can provide you with general information on the process for contract verification for Overseas Filipino Workers (OFWs) returning to the Philippines. Please note that this information may not be up-to-date, so it’s always best to consult official government sources for the most accurate and current procedures.

For OFWs returning to the Philippines, particularly domestic and skilled/professional workers, the usual process for employment contract verification is through the Philippine Overseas Employment Administration (POEA). The steps involved may vary depending on the specific requirements and guidelines set by the POEA. Here is a general outline of the process:

1. Prepare the necessary documents: Gather all the required documents for contract verification. These typically include the original employment contract, a copy of the worker’s passport, and other supporting documents as specified by the POEA.
2. Visit the nearest POEA office: Personally submit the documents to the nearest POEA office. It’s important to check the specific office hours and days of operation beforehand.
3. Pay the required fees: Pay the necessary fees for contract verification. The fee amounts may vary depending on the type of worker and the contract being processed. Make sure to obtain an official receipt for the payment.
4. Verification process: The POEA will review the submitted documents and verify the authenticity and compliance of the employment contract with Philippine labor laws and regulations. This process may take several days or weeks, depending on the workload and processing times at the POEA.
5. Pick up the verified contract: Once the contract verification process is completed, you will be notified to pick up the verified employment contract. It’s important to bring the necessary identification documents and any other requirements specified by the POEA when picking up the contract.

It’s worth noting that the specific procedures and requirements may change over time, so it’s essential to consult the official website or contact the POEA directly for the most up-to-date information on contract verification processes for OFWs returning to the Philippines.

Reminders on Contract Verification

If you wish to verify your employment contract, please keep in mind the following reminders for Contract Verification

The provided text appears to be a guide for Overseas Filipino Workers (OFWs) regarding the process of contract verification. It outlines several key points and recommendations. Here’s a breakdown of the information:

1. Contract Verification Locations: OFWs can process contract verification abroad at the Philippine Embassy, the Philippine Consulate, and the Philippine Overseas Labor Office (POLO).
2. Verification during Vacation: If OFWs are on vacation in the Philippines and unable to verify their employment contract at POLO, they can book an appointment with the Department of Labor and Employment (DMW) for contract verification.
3. Documentary Requirements: The required documents for contract verification may vary depending on the specific POLO office and the OFW’s employment status (renewing a contract or changing employers).
4. Authorized Representatives: An authorized representative can process the contract verification on behalf of the OFW, provided they have an authorization letter and valid identification documents from the OFW.
5. Procedure Variations: The procedure for contract verification may vary slightly based on the specific POLO office and the OFW’s job site.
6. Contract Verification Fee: OFWs are required to pay a contract verification fee, and the fee amount varies in each country.
7. Processing Time: The processing time for contract verification is typically within three (3) working days after submitting all the necessary documentary requirements and paying the fee.
8. Change of Employer: If an OFW changes their employer, they should obtain a new verified employment contract from POLO or DMW to avoid any issues with immigration when returning to their job site.
9. DMW Records: For OFWs without DMW records, POLO can only verify employment contracts. They will then advise the OFW to obtain their Overseas Employment Certificate (OEC) from DMW when on vacation in the Philippines.
10. Contacting Authorities: Since the guide provides general information, it advises OFWs to contact the nearest Philippine Embassy, Philippine Consulate, and POLO offices at their job site for detailed information on contract verification. OFWs can also reach out to DMW for further assistance and inquiries regarding the contract verification process.

Please note that this breakdown is provided for informational purposes, and it’s always recommended to consult the relevant authorities or official sources for the most up-to-date and accurate information regarding contract verification procedures for OFWs.

POLO VERIFIED CONTRACT IS REQUIRED FOR THIS OFW | POLO CONTRACT VERIFICATION REQUIRED.

As mentioned in the video, it is important for Overseas Filipino Workers (OFWs) to verify their employment contract at their job site whenever they return to the Philippines for vacation. If an OFW has a visit visa that has been converted to an employment visa, they should obtain a verified employment contract from the Philippine Overseas Labor Office (POLO) office. Once they have the verified contract, they can apply for an Overseas Employment Certificate (OEC) from the Department of Labor and Employment (DOLE) office in the Philippines.

For OFWs who have changed employers, it is necessary to obtain new POLO-verified employment contracts and pay for membership with the Overseas Workers Welfare Administration (OWWA). Failure to do so can result in immigration offloading, where the OFW is not allowed to leave the Philippines if they are unable to provide the new verified employment contract and the OEC, which contains the details of the old employer. The verification process also applies to OFWs who have changed countries or job sites.

Lastly, it has been announced by POLO Dubai and Abu Dhabi that household workers should verify their employment contract every time it is renewed, even if they are exempted from obtaining an OEC. This ensures that the contract remains valid and up-to-date.

It’s important for OFWs to stay informed about the specific requirements and procedures related to their employment contracts, OEC, and other relevant documents, as these may be subject to change.

Frequently Asked Questions

1. What are the requirements for Contract Verification?